The amounts include direct expenses billed by the Student Accounts Office (e.g., Tuition, Fees, Room, Board) and also indirect expenses that are not billed by Student Accounts (e.g., Books, Travel). Although indirect costs do not appear on the Student Accounts invoice, both direct and indirect costs are used by the Financial Aid Office in developing a student’s budget and in making financial aid commitments. The total cost (direct and indirect) for one semester of full-time undergraduate study for a typical New York State Resident student living on campus is about $9,325 of which approximately $7,929 is directly billed charges.

Following registration, students are billed for tuition, fees, room and board.  The University is currently using a combination of paper and electronic invoices but will be moving to electronic invoices during 2008-09.  Notice of an electronic invoice is sent to students' UAlbany email account, and bills can be viewed on epay.albany.edu.  To avoid administrative/late payment fees, students should check their UAlbany email account after the 20th of each month for notice of an electronic bill.   Students may pay their invoices on line at epay.albany.edu.  Payments made by U.S. postal mail should allow at least five business days prior to the due date on the invoice.   Students must have proof of approved aid, waivers, or scholarships in order to defer payment. Without satisfactory evidence to defer, students are expected to pay charges up front and wait for reimbursement when the aid, waiver or scholarship funds are actually received.

Students with unpaid financial obligations will have a “hold” placed on their records, and will be unable to register for future terms, order official transcripts, or receive diplomas. In addition, the University assesses an Administrative or  Late Payment Fee of up to $50 each time an invoice is issued and not paid or not covered by approved financial aid by the invoice due date. Invoices are issued on a monthly basis to students with outstanding balances. Students with past due charges from any SUNY unit are not permitted to register at the University at Albany.

Delinquent accounts are transferred to private collection agencies and/or the New York State Attorney General’s Office for collection. Delinquent accounts are subject to interest and collection fee charges.

Students are charged in-state or out-of-state tuition rates based on their residency status. The Student Accounts Office follows SUNY Board of Trustees policies in determining residency for tuition rate purposes. Generally, students are not considered in-state residents until they have completed 12 months of residency in New York. Please note, however, that the domicile (permanent home) of an unemancipated student is considered to be that of the parent or other legal guardian regardless of the length of the student’s presence in New York.

Students who wish to appeal their out-of-state designation should contact the Office of Student Accounts for an application and copy of the Board of Trustees Guidelines. Applications for New York State residency status for tuition billing purposes must be received in the Office of Student Accounts no later than the close of business on the midterm date of a semester in order to be considered for residency status for that semester.

Failure to submit an application by the midterm date will result in full liability for tuition at the out-of-state tuition rate.

The following charges are proposed for the 2008-2009 fiscal year. 

	Fall 2008	Spring 2009
Tuition
N.YS. Residents	$2,175.00	$2,175.00
Out-of-State Residents	$5,305.00	$5,305.00
Mandatory Fees
University Fee	$13	$13
Student Activity Fee	$88.00	$88.00
Intercollegiate Athletic Fee	$206.50	$206.50
Comprehensive Service Fee	$556.00	$556.00
International Student Insurance (mandatory for international students only)	$396.25	$554.75
*Room Rental	$3,026.00	$3,02600
*Board (19 meals/week non Kosher)	$1,864.00	$1,864.00
Other Expenses
Class Dues (optional)	$3.00	$3.00
Student Ambassador Program (optional)	$40.00	$40.00
Five Quad Contribution (optional)	$5.00	$5.00
Accident/Sickness Insurance (optional)	$655.00	$895.00
Late Registration Fee	$40.00	$40.00
Late Payment/Administrative Fee (per invoice)	$50.00	$50.00
Books	$500.00	$500.00
Personal, Travel, etc	$896.00	$86.00

*Tuition and fee Charges are subject to change by official action of the State University of New York.

Students who officially depart from the University or reduce the number of credits for which they are registered may be entitled to a proportionate refund of tuition paid or proportionate adjustment of tuition charges according to the schedule below. Refunds or adjustments of charges are based on the date the departure form is officially received by the Office of the Vice Provost for Undergraduate Education (LC 30) or the date the drop is officially processed by the Registrar’s Office, not on the date of the last class attended.

Students who register for courses and who do not file the appropriate form or do not drop before the end of the fourth week of classes are liable for their full charges. Please refer to the “Withdrawing from the University” and “Dropping Courses” sections of this bulletin for additional information.

For refund purposes, the first week of classes shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed. The first day of classes as scheduled by the campus shall be deemed to be the first day that any classes are offered. Refund schedules are subject to change by official action of The State University of New York.

Official Withdrawal or Drop	Percent of Tuition Adjustment/Refund
First Week	100%
Second Week	70%
Third Week	50%
Fourth Week	30%
Fifth Week	0%

Example of refund to a student whose program drops below 12 credits:
Tuition charge for student taking 13 credits	$2,175.00
Student drops a 3-credit course during fourth week:
Tuition charge as a part-time student for the remaining 10 credits (10 credits at $181.00)	$1,810.00
Difference between amount originally charged as a full-time student and re-evaluated charges as a part-time student	$365.00
Adjustment/Refund percentage as provided by schedule of tuition liability during fourth week	30%
Adjustment/Refund	$109.50

A student who believes the unpaid balance on her/his account as a result of the adjustment for dropping or withdrawing from classes is incorrect has the right to file an appeal with the Tuition Adjustment/Refund Appeals Committee.

Appeals must be filed no later than 30 days after the last day of classes for the semester.

Eligibility for aid earned is based on the date of the student’s withdrawal from the University. Withdrawing students with federal Title IV aid may have a portion of their aid returned to the individual aid program, thus reducing the original amount of aid awarded. Federal regulations determine the amount to be refunded and the order in which the programs are repaid. As of the date of this publication, federal regulations require that funds be returned to the program in the following order: Unsubsidized Stafford, Subsidized Stafford, Perkins, PLUS, Pell, ACG, SMART, and SEOG. Please contact the Student Services Center for additional details.