Review & Update Your Personal Information

Note: Volunteers, University affiliates and former employees must use the Volunteer & Non-state Employee Address Change Form to update their legal address and/or mailing address. 

Active State employees may review their personal information by logging into SUNY Self Service. Once you’re logged in, click the SUNY Self Service icon and enter your date of birth. Then, follow the instructions below.
 

Update Your Emergency Contact, Phone Number and/or Legal & Mailing Addresses

You can update some of your personal information in SUNY Self Service, including:

  • Emergency contact information
  • Phone number
  • Legal address (permanent address)
  • Mailing address

Note: Your legal address is your permanent residence. It may be a foreign address if you are here temporarily on a visa, such as a J-1/F-1. Your mailing address is the default address for paychecks and health insurance records.

If you are a member of a retirement system, please notify the retirement system directly of any mailing address changes:

Update Your Educational Information and/or Legal Name

You can update your educational information and legal name using the Personal Information Change Form in SUNY Self Service.

Please complete the form, print it out and gather the required documentation, detailed below:

  • To update your educational information, please attach proof of degree, such as an official transcript or a copy of your diploma.  
  • To change your legal name, please attach a copy of your Social Security card. Your new legal name must match the name on your Social Security card.

The completed form and attachments should be submitted via campus mail in a sealed envelope, via postal mail or in person (University Administration Building, Suite 300).

Note: Do not email or fax files that contain sensitive information, such as Social Security numbers. 

Update Your Chosen Identity Markers (Chosen Name, Personal Pronouns and/or Gender Identity)

The University at Albany strives to support the need or preference of members of the University community to use chosen identity markers, including chosen first names, personal pronouns and gender identities. For detailed information, please review the University’s Chosen Identity Markers Policy.

Employees can designate chosen identity markers online.