Welcome to UAlbany!
You’ll be invited to attend a New Employee Orientation with Human Resources (HR) on your start date.
During the one-day orientation session, you’ll have the opportunity to complete paperwork, meet other new hires, learn about UAlbany, its policies and campus resources, hear from HR units and union representatives, take a campus tour, and more.
You’ll also receive an email with instructions for activating your UAlbany email address and other UAlbany accounts. Please activate your accounts as soon as you receive that email. Learn more about managing your accounts.
Please visit the Faculty & Staff page or the Student Employees page for information on benefits enrollment, payroll, timesheets and other procedures.
Visit these webpages to learn more about getting settled at UAlbany:
We also encourage you to explore UAlbany, the Capital Region and SUNY. Learn more about our mission by reading UAlbany’s Strategic Plan.
Required New Employee Forms
Note: Employees rehired after a break in service of one year or more are considered new employees and are required to complete new employee forms.
Please submit all forms via mail or in person (University Administration Building, Suite 300) on or before your start date. Do not email or fax files that contain sensitive information, such as Social Security numbers.
Contact HR at 518-437-4700 or [email protected] with any questions.
forms
Required Forms for All New Employees
All new employees — including professional, classified and student employees — are required to complete the following forms:
- New Employee Information Form (EMP-2)
- Employment Eligibility Verification (I-9 Form)
- Original documents that prove identity and employment eligibility (such as Social Security cards, passports or birth certificates) must be presented when this form is submitted. Screenshots and photocopies cannot be accepted.
- International employees should email [email protected] to request certification of their Form I-9 before they commence work duties.
- Oath Card
- Payroll Withholding Forms (W-4 and IT-2104)
- Direct Deposit Enrollment Form (AC 2772)
All new employees must also complete any additional appointment forms provided by their supervisor.
Additional Required Forms for New Professional Employees
New faculty and staff are also required to complete the following forms:
Note: Classified employees do not need to complete these forms.
Additional Required Forms for New Graduate & Teaching Assistants
New graduate assistants and teaching assistants are also required to complete the following forms:
Additional Required Forms for New International Employees
New employees who are foreign nationals must follow all federal laws, rules and regulations, including those related to visa status.
International employees should work with the office hiring them to complete all required visa paperwork.
For guidance on tax forms, please review the Tax information for New International Employees section of the Payroll & Time Sheets page.
Contact HR’s International Employee Services unit at 518-437-4700 with any questions.
Required New Volunteer Form
All new volunteers must submit a completed New Volunteer & Unpaid Employee Information Form (VOL-2) via mail or in person (University Administration Building, Suite 300) on or before their start date. Do not email or fax files that contain sensitive information.
Foreign nationals visiting the U.S. on a visa must be in a work-authorized status to volunteer at UAlbany. Visa holders must attach proper visa documentation to their completed form and submit both before they start volunteering.
Forms without proper documentation will not be processed.
volunteer