Welcome to UAlbany!
We are excited to have you join our Great Dane family as a new or returning employee! Please review the following information as you complete the onboarding process.
Information for New Faculty & Staff
Access new employee forms. Please visit the Faculty & Staff page for information on benefits enrollment, payroll, timesheets and other procedures.
- NetID & Password: Shortly after you accept the job offer, the email address you provided upon application will receive instructions for activating your UAlbany NetID and password, which will give you access to your University email inbox and other important logins. Please activate your account as soon as possible. Learn more about managing your account.
- Orientation: You’ll also receive an email (sent to both your UAlbany email inbox and personal email inbox) with information on new employee orientation, including where and when your session will be held. Orientation is typically held in person and covers new hire forms, benefits and more.
Visit these webpages to learn more about getting settled at UAlbany:
We also encourage you to explore UAlbany, the Capital Region and SUNY. Learn more about our mission by reading UAlbany’s Strategic Plan.
Information for New Student Employees
Access new employee forms. Please visit the Student Employees page for information on payroll, timesheets, benefits and other procedures.
Additionally, new graduate assistants and teaching assistants will be invited to attend a one-hour orientation webinar.
Required New Employee Forms
Note: Employees rehired after a break in service of one year or more are considered new employees and are required to complete new employee forms.
Please submit all forms via mail or in person (University Administration Building, Suite 300) on or before your start date. Do not email or fax files that contain sensitive information, such as Social Security numbers.
Contact HR at 518-437-4700 or [email protected] with any questions.
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Required Forms for All New Employees
All new employees — including professional, classified and student employees — are required to complete the following forms:
- New Employee Information Form (EMP-2)
- Employment Eligibility Verification (Form I-9)
- Original documents that prove identity and employment eligibility (such as Social Security cards, passports or birth certificates) must be presented when this form is submitted. Screenshots and photocopies cannot be accepted. Review a list of Form I-9 Acceptable Documents.
- International employees should email [email protected] to request certification of their Form I-9 before they commence work duties.
- Oath Card
- Payroll Withholding Forms (W-4 and IT-2104)
- Direct Deposit Enrollment Form (AC 2772)
All new employees must also complete any additional appointment forms provided by their supervisor.
Additional Required Forms for New Graduate & Teaching Assistants
New graduate assistants and teaching assistants are also required to complete the Employees' Retirement System (ERS) Info Sheet and Acknowledgement.
Additional Required Forms for New International Employees
New employees who are foreign nationals must follow all federal laws, rules and regulations, including those related to visa status.
International employees should work with the office hiring them to complete all required visa paperwork.
For guidance on tax forms, please review the Tax information for New International Employees section of the Payroll & Time Sheets page.
Contact HR’s Employment Eligibility & Tax Compliance Specialist at 518-437-4700 with any questions.
Required New Volunteer Form
All new volunteers must submit a completed New Volunteer & Unpaid Employee Information Form (VOL-2) via mail or in person (University Administration Building, Suite 300) on or before their start date. Do not email or fax files that contain sensitive information.
Foreign nationals visiting the U.S. on a visa must be in a work-authorized status to volunteer at UAlbany. Visa holders must attach proper visa documentation to their completed form and submit both before they start volunteering.
Forms without proper documentation will not be processed.
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