Off-boarding

Please ensure the University has accurate contact information, including your mailing address, for you on file before you leave state service.

Important documents, such as final W-2 tax forms and paychecks, will be mailed to your last known mailing address when they become available.

Please visit the Personal Information page for instructions on reviewing and updating your personal information.

Final paychecks cannot be processed unless HR receives your final timesheet.

Your direct deposit will be deactivated when you stop receiving a regular paycheck. Any paycheck issued after this will be mailed to your mailing address.

To change your tax withholding for a lump sum final paycheck, you must submit updated W-4 and IT-2104 forms before leaving state service.

Please visit the Payroll & Timesheets page for instructions on filing timesheets and tax forms.

Contact [email protected] with any questions. 

If you are retiring, please review the Retirement page for important information, including steps to take before retiring and instructions for enrolling in retiree health, vision and dental insurance.

If you are leaving state service for another reason, your health insurance will remain in effect for two weeks after your last paycheck is issued.

Once the coverage ends, you may elect to continue NYSHIP group benefits under COBRA. COBRA is available for a maximum of 36 months (three years).  

The New York State Department of Civil Service administers and bills for COBRA coverage. That agency will specify a 60-day period in which you may elect COBRA.

Premiums are the full share (employee and employer), plus a 2% administrative fee.

If your dependent loses eligibility (due to divorce, end of domestic partnership, etc.), please notify Benefits in writing — via mail or in person (University Administration Building, Suite 300), via fax (518-437-4731) or via email ([email protected]) — within 30 days to preserve their COBRA rights.

Please contact [email protected] with any questions. 

Faculty and staff only have access to campus IT services, including their official albany.edu email account and network drives, while they are employed by UAlbany.

Once you leave state service, you will no longer have access to these services — with one exception.

UAlbany makes certain campus IT services available to Emeriti employees.

If you are offered Emeritus status, you must accept the invitation before leaving state service and then renew your status annually thereafter to retain access. Follow these instructions for accepting and renewing an Emeritus invitation.

For more information, please review the Emeriti FAQ.

If you do not have Emeritus status, we recommend you take the following steps before leaving state service:

• If you wish to retain any current email messages, please follow these instructions for archiving an UAlbany email.
• If you wish to retain any files saved in your U: drive, please follow these instructions for file storage to access your U: drive and back up your files to a thumb drive or other location.

For more information, please review ITS’ information on employee and student computer account lifecycle and preparation for deactivation.