In all cases — whether they are mandatory cases, cases up for reconsideration, promotion only, early consideration for tenure and, where applicable, a new faculty appointment — the Dean must inform the Office of the Provost of the candidate's name and nature of the personnel action before beginning the preparation of the file.
Failure to inform the Office of the Provost will jeopardize the candidate's opportunity for timely consideration. It is especially important that Chairs and Deans communicate their intention to send up a mandatory case for tenure in a timely manner, as UAlbany must comply with deadlines imposed by the SUNY System to move the case forward on mandatory cases and the University-level review committee must have sufficient time to schedule a discussion about these cases in order to comply with the required deadlines. The effective date of promotions cannot precede the date of the President’s action.
Two sets of deadlines, corresponding to two possible review cycles, appear below. The particular review cycle for a faculty candidate will depend on the date of initial appointment, approved prior service (where applicable) and leave status (if applicable) during the initial years of employment. Most candidates will be in an appointment cycle that corresponds with a decision by the start of the fall semester. Candidates being considered early for tenure and promotion may be reviewed in either cycle.
Sample Timeline from 2014-2015
| Deadline for decision by the start of the Fall 2015 semester | Deadline for decision by the start of the Spring 2016 semester | Explanation of deadline |
|---|---|---|
| April 15, 2014 | September 1, 2014 | A candidate and department should begin preparing file for promotion and/or continuing appointment by this date, at the latest. Those steps include finalizing candidate statements and CV; identifying external reviewers for solicited letters of evaluation; preparing and sending requests for external letters of evaluation; and beginning to prepare citation indices. |
| September 1, 2014 | January 15, 2015 | A candidate must notify department Chair — copying to Dean and Provost — of their request to be considered for promotion or tenure by this date, at the latest. Note: Individual schools and colleges may have earlier deadlines |
| Various | Various | Individual school/college deadlines (See Appendix A) |
| February 1, 2015 | August 15, 2015 | The Dean must forward cases to the Office of the Provost for review by the Council on Promotion and Continuing Appointment by this date, at the latest. Note: Non-mandatory cases received by the Office of the Provost after the due date will be reviewed in the following academic year. |
| Spring 2015 | Fall 2015 | The Council on Promotion and Continuing Appointment completes its review and forwards all recommendations to the Provost. |
| Spring 2015 | Fall 2015 | The Provost completes her review and forwards all recommendations to the President. |
| By August 31, 2015 | By January 31, 2016 | The President makes a decision and the candidate is notified. |
| Upon President's approval | Upon President's approval | The case is forwarded to the Chancellor for confirmation of President’s decision. Note: Cases in involving continuing appointment or promotions do not require the Chancellor’s confirmation. |