Welcome to Procurement Services
Our mission is to provide integrity and quality procurement services to the University community, thereby ensuring the success of the University in fulfilling its mission of world-renowned education.
As an agency of the State of New York, we are subject to statute. We are here to help you navigate the rules and restrictions associated with purchases made with your funding.
Fiscal Year End Critical Dates 2023-2024
Review the Fiscal Year End Business Offices Critical Dates memo.
Accounting, Budget & Purchasing Year End Calendar
Print a PDF of this year end calendar.
- Friday, April 12, 2024: State and IFR funded purchases over $25,000 must be received by Purchasing.
- Friday, May 10, 2024: State and IFR funded purchases up to $24,999 must be received by Purchasing.
- Friday, June 21, 2024: Grainger, VWR, Fisher, Krackler: Last day to order online with 2023‐2024 funds.
- Begin 2024-2025 Fiscal Year
- Monday, July 1, 2024 to Sunday, July 7, 2024 (estimate): State / SUNY Financial Systems will be unavailable.
- Friday, July 19, 2024: Last day to request payroll journals
- Friday, July 26, 2024: Accounting should receive all items (Invoices and AP‐102's) necessary to process voucher payments and guarantee payment out of 2023‐2024 funds.
- Thursday, August 1, 2024: Begin process of disencumbering purchase orders & contracts against FY 2023‐2024. Possibly earlier, if mandated by SUNY.
Please Read: Changes to Procurement Legislation
The Office of the State Comptroller (OSC) and the New York State Legislature passed bill A00624 / S02219, which has been signed into law by Governor Hochul.
This law, effective March 17, 2023, amends the existing procurement flexibility that SUNY has had in place since 2011, and establishes a new level of oversight authority that will require prior approval from OSC.
All Purchase Orders and Contracts for goods, services, construction, and construction related services will now require prior approval by the NYS Attorney General (AG) and the State Comptroller where the aggregate of the procurement is valued at $75,000 or greater. (Previously, the threshold was $250,000.)
All Purchase Orders and Contracts for goods, services, construction, and construction related services with aggregate purchases over a twelve (12) month period and one-time procurements of $200,000 or more off a NYS Office of General Services (OGS) centralized contract will now require OSC approval. (Previously, no approval was required.)
It is essential that this information be kept in mind prior to the start of any procurement and note that the review/approval period for OSC is now 75 days from receipt and after AG approval. (Previously, OSC review/approval was 30 days from receipt.)
Please contact Procurement Services for additional guidance and advice.