Initial Scheduling

 

Dates & Deadlines

Spring 2025
Date(s)Action(s)
Monday, April 15, 2024Registrar’s Office distributes Spring 2025 schedule Excel
template to Academic Departments
Monday, April 15 to Friday, June 21, 2024

Department schedulers complete all changes to the Spring 2025 schedule using the Excel template provided by the Registrar’s Office.

This is a rolling deadline, meaning changes can be completed at any point during this period but must be submitted by June 21, 2024.

Monday, June 24 to Friday, August 16, 2024

The Registrar’s Office adjusts the initial schedule, including time zones, credit versus contact hours and requested room capacity.

The Registrar’s Office works virtually with key scheduling contacts to review issues and/or questions.

Monday, August 19 to Wednesday, August 28, 2024

Departments enter classroom preferences in the CPI.

The Registrar’s Office completes data clean up and data integrity checks, and then finalizes any outstanding issues and/or questions with departments.

Deans should use this period to review the initial schedule.

Thursday, August 29 to Friday, September 13, 2024The Registrar’s Office facilitates rooming and reviews courses without room assignments.
Monday, September 16 to Friday, September 20, 2024The Registrar’s Office contacts departments with classes that cannot be roomed at the initially requested day/time.
Monday, September 23 to Monday, September 30, 2024

Initial scheduling has been completed.

Departments should review a copy of their section verification list.

All changes, cancellations and additions must be submitted via the appropriate electronic scheduling forms from this point forward.

Thursday, September 26, 2024Requests for new requirement groups are due.
Tuesday, October 1, 2024Spring 2025 Schedule of Classes and Spring 2025 Final Exam Schedule become available on the web.
TBD, October 2024Advance Registration begins for Winter 2024-2025 and Spring 2025.

 

Note: These dates are subject to change at any time by official action of the Registrar’s Office. 

Summer 2025
Date(s)Action(s)
Wednesday, October 16, 2024 to Wednesday, November 13, 2024

Department schedulers complete all changes to the Summer 2025 schedule using the Excel template provided by the Registrar’s Office.

This is a rolling deadline, meaning changes can be completed at any point during this period but must be submitted by November 13, 2024. 

Thursday, November 14, 2024 to Tuesday, December 10, 2024

The Registrar’s Office adjusts the initial schedule, including time zones, credit versus contact hours and requested room capacity. 

The Registrar’s Office will facilitate rooming if necessary. 

Wednesday, December 11, 2024 to Friday, December 13, 2024

Final changes are made.

Departments should review a copy of their section verification list. The schedule will be viewable in the Faculty Center.

All changes, cancellations and additions must be submitted via the appropriate electronic scheduling forms from this point forward.

Monday, December 16, 2024Anticipated date when the Summer 2025 Schedule of Classes will be available on the web.
Monday, March 24, 2025Advance Registration begins for Summer 2025.

Note: These dates are subject to change at any time by official action of the Registrar’s Office. 

Fall 2025
Date(s)Action(s)
Monday, November 18, 2024 to Monday, December 23, 2024

Department schedulers complete all changes to the Fall 2025 schedule using the Excel template provided by the Registrar’s Office.

This is a rolling deadline, meaning changes can be completed at any point during this period but must be submitted by December 23, 2024.

Tuesday, December 24, 2024  to Friday, January 24, 2025

The Registrar’s Office adjusts the initial schedule, including time zones, credit versus contact hours and requested room capacity.

The Registrar’s Office works virtually with key scheduling contacts to review issues and/or questions.

Monday, January 27, 2025 to Tuesday, February 4, 2025

Departments enter classroom preferences in the CPI. 

The Registrar’s Office completes data clean up and data integrity checks, and then finalizes any outstanding issues and/or questions with departments.

Deans should use this period to review the initial schedule.

Wednesday, February 5, 2025 to Friday, February 14, 2025The Registrar’s Office facilitates rooming and reviews courses without room assignments.
Monday, February 17, 2025 to Friday, February 21, 2025The Registrar’s Office contacts departments with classes that cannot be roomed at the initially requested day/time.
Monday, February 24, 2025 to Friday, February 28, 2025

Final Changes are made.

Departments should review a copy of their section verification list.

All changes, cancellations and additions must be submitted via the appropriate electronic scheduling forms from this point forward.

Wednesday, February 26, 2025Requests for new requirement groups are due.
Monday, March 3, 2025

Fall 2025 Schedule of Classes becomes available on the web.

Fall 2025 Final Exam Schedule becomes available on the web.

Monday, March 24, 2025Advance Registration for Fall 2025 semester begins.


Note: These dates are subject to change at any time by official action of the Registrar’s Office. 

Course Modalities

course-modality
Fully In-person (100% In-person)

All contact hours are conducted in-person. 

Mixed In-person

The University has established learning options that allow flexibility for in-person classes: 

  • Alternating Attendance: Students are divided into two or more groups. Each group of students meets with the instructor in-person, in the classroom, on an alternating schedule. The remaining contact hours are completed through interactive and/or applied learning activities. 

  • Alternating Lab Sessions: Lab sections are divided into two or more groups of students. The groups participate in-person, in the lab, on an alternating schedule. On class days when students are not physically in the lab, they participate in interactive and/or applied learning activities. 

  • Synchronous Simulcast: This in-person class could have one or more remote students. Some students meet with the instructor in the classroom at every class meeting, while other students interact with the instructor and their peers through Zoom in a synchronous manner. Students select if they are attending in person or online at the point of registration. Students who select online are not able to attend in person. 

Blended/Hybrid

Blended/Hybrid classes have a reduced classroom meeting pattern. These classes meet in-person less frequently, with online course activity replacing a portion of in-person meetings. Online activities are hosted on Brightspace, Zoom and/or other instructional technologies. 

All Blended/Hybrid classes’ online portions fall into one of the following categories: 

  • Synchronous: Students interact with the instructor and their peers on Zoom during the scheduled class meeting times. 

  • Asynchronous: Students interact with the instructor and their peers on Brightspace without real-time interaction. 

  • Mixed Synchronous/Asynchronous: Students interact with the instructor and their peers asynchronously through Brightspace, with some scheduled synchronous sessions on Zoom. 

The in-person portion of a Blended/Hybrid class can also be Synchronous Simulcast (see the “Mixed In-person" section above for more information. 

Note: Synchronous teaching and learning happen at the same time, with students meeting with the instructor in-person or online at specified times. Asynchronous teaching and learning do not happen in the same place or at the same time. Mixed Asynchronous/Synchronous teaching and learning happen as a mix of asynchronous and synchronous teaching and learning. 

Fully Online (100% Online)

Classes meet fully online and are not assigned to a physical classroom location. 

All fully online classes fall into one of the following categories: 

  • Synchronous: Students interact with the instructor and their peers on Zoom during the scheduled class meeting times. 

  • Asynchronous: Students interact with the instructor and their peers on Brightspace without real-time interaction. 

  • Mixed Synchronous/Asynchronous: Students interact with the instructor and their peers asynchronously through Brightspace, with some scheduled synchronous sessions on Zoom. 

Note: Synchronous teaching and learning happen at the same time, with students meeting with the instructor in-person or online at specified times. Asynchronous teaching and learning do not happen in the same place or at the same time. Mixed Asynchronous/Synchronous teaching and learning happen as a mix of asynchronous and synchronous teaching and learning. 

Arranged

Completion of contact hours is arranged individually by instructor and student. These sections are not considered online for billing or immunization requirements. 

Guidance on Credit Hours 

Generally, one credit represents the equivalent of one hour of lecture or recitation, or at least two hours of laboratory work, each week for one semester or the equivalent in honors study. The number in parentheses that follows each course title indicated the credits offered for that course. According to SUNY Policy, it is normally expected that students will complete two hours of outside study per credit hour. 

According to the New York State Education Department: 

Credit means a unit of academic award applicable towards a degree offered by the institution. Semester hour means a credit, point, or other unit granted for the satisfactory completion of a course which requires at least 15 hours (of 50 minutes each) of instruction and at least 30 hours of supplementary assignments, except as otherwise provided pursuant to section 52.2(c)(4). This basic measure shall be adjusted proportionately to translate the value of other academic calendars and formats of study in relation to the credit granted for study during the two semesters that comprise an academic year. 

Note: UAlbany utilizes 55 minutes per credit hour for lecture/discussion courses, and 120 minutes per credit hours for lab courses. 

To calculate contact hours for a lecture class, multiply the number of credits by 55 minutes per week. Then, multiply that number by the number of weeks in the semester divided by 60. That number is the total hours per semester, including the two-hour final exam. 

If there is any variance from the state standard, the rationale should be proposed to the appropriate school or college, supported and documented. 
 

credit-hours
Contact Hours for Lecture Courses
Credit(s) Offered Total Contact Minutes per Week Total Contact Hours per Semester (with the final exam) Total Contact Hours per Semester (without the final exam)
1 55 minutes 13.75 hours 11.75 hours
2 110 minutes 27.5 hours 25.5 hours
3 165 minutes 41.25 hours 39.25 hours
4 220 minutes 55 hours 53 hours
5 275 minutes 68.75 hours 66.75 hours
6 330 minutes 82.5 hours 80.5 hours
7 385 minutes 96.25 hours 94.25 hours
8 440 minutes 110 hours 108 hours
9 495 minutes 123.75 hours 121.75 hours
10 550 minutes 137.5 hours 135.5 hours
11 605 minutes 151.25 hours 149.25 hours
12 660 minutes 165 hours 163 hours
13 715 minutes 178.75 hours 176.75 hours
14 770 minutes 192.5 hours 190.5 hours
15 825 minutes 206.25 hours 204.25 hours
Contact Hours for Lab Courses
Credit(s) Offered Total Contact Minutes per Week Total Contact Hours per Semester (with the final exam) Total Contact Hours per Semester (without the final exam)
1 120 minutes 30 hours 28 hours
2 240 minutes 60 hours 58 hours
3 360 minutes 90 hours 88 hours
4 480 minutes 120 hours 118 hours
5 600 minutes 150 hours 148 hours
6 720 minutes 180 hours 178 hours
7 840 minutes 210 hours 208 hours
8 960 minutes 240 hours 238 hours
9 1,080 minutes 270 hours 268 hours
10 1,200 minutes 300 hours 298 hours
11 1,320 minutes 330 hours 328 hours
12 1,440 minutes 360 hours 358 hours
13 1,560 minutes 390 hours 388 hours
14 1,680 minutes 420 hours 418 hours
15 1,800 minutes 450 hours 448 hours