Cross-registration

Cross-registration is available in the fall and spring semesters. Visiting students interested in registering during summer or winter term should contact the Office of General Studies for non-degree study. UAlbany does not participate in cross-registration during the summer or winter terms.

Submit a SUNY Cross-registration Request on the SUNY Cross-registration Portal to get started with fall or spring cross-registration. All communications will be sent through this portal.

Visiting students won't be registered until the first day of classes for the fall and spring semesters. Visit the Academic Calendar for exact dates.

UAlbany undergraduate students can cross-register during the fall and spring semesters. Exceptions during summer and winter terms will only be approved if the specific class is required to complete the degree during that term or semester and is not offered by UAlbany.

Students who are not eligible to cross-register during summer and winter terms must register with the host institution directly. These students will pay tuition and fees directly to the host institution and cannot use their financial aid to cover costs. 

Submit a SUNY Cross-registration Request on the SUNY Cross-registration Portal to get started. All communications will be sent through this portal.

UAlbany students must meet the following requirements to cross-register at another SUNY institution: 

• You must be a full-time, matriculated undergraduate student in good standing (2.0 GPA or higher) and registered for at least half of your full-time credits at UAlbany. For example, you must be enrolled in six credits at UAlbany to take six credits at another SUNY institution. 
• The courses must be applicable toward your UAlbany degree in progress. You cannot use cross-registration to register for pre-requisites for a master's program. You cannot cross-register for a course that is offered at UAlbany, unless you can demonstrate the lack of course availability will delay degree completion. 
• Any Health Center requirements (such as immunizations, records, physical exams, etc.) must be met at both institutions, even if they differ. 
• If you are cross-registering at a community college, you must file residency documents at the host institution. You will need to obtain a Certificate of Residence from the county of your permanent residence and submit this document via the SUNY Cross-registration Portal. 

Students should also be aware of the following guidelines:

• Credits will be recorded on your UAlbany transcript as a cross-registration course, with the appropriate credits attempted and earned. Letter grades will be translated to a Satisfactory (S) or Unsatisfactory (U) grade on your UAlbany transcript. “S” grades can fulfill graduation requirements. 
• Cross-registered courses do not count toward residency requirements. 
• You must have approval of both UAlbany and the host institution to cross-register. You are responsible for ensuring the course meets your degree requirements. If you change your major or minor, your cross-registered courses may no longer count toward your degree requirements. 
• Even if you have the instructor’s permission, or you have satisfied all pre-requisites and/or co-requisites needed to enroll at the host institution, you must still complete the registration process via the SUNY Cross-registration Portal to be officially registered. 
• Registration dates and deadlines, as well as attendance and academic requirements, vary by institution. You are responsible for understanding and adhering to UAlbany’s requirements and your host institution’s requirements, even if the calendars don’t align. 
• If you are enrolled in less than 12 credits applicable toward your degree (counted in total, combining your credits at UAlbany and your credits at the host institution) on the date of full financial liability, then you may be disqualified from certain financial aid programs.  
• Enrollment changes may impact your financial aid eligibility for the current semester and/or future semesters. Consult with the Office of Financial Aid regarding your eligibility and any relevant satisfactory academic progress standards. 
• Your signature on the Cross-registration Agreement is considered approval for UAlbany and the host institution to exchange academic and financial information regarding your cross-registration. 
• Your signature on the Cross-registration Agreement also indicates your agreement to abide by all regulations imposed by the host institution (such as parking, attendance, library rules, etc.). The host institution may apply rules and regulations to incoming students as it deems necessary (e.g., restrictions on classes based on seat availability). Be sure you are aware of those rules before you cross-register. 
• You are responsible for notifying the appropriate offices (Registrar, Student Accounts, Financial Aid, etc.) on both campuses if you withdraw from a cross-registered course. Failure to do so could result in a failing grade. 
• You are responsible for all course-related fees in excess of tuition (for example: lab fees). 
• If you drop below full-time (12 credits, combining your credits at UAlbany and your credits at the host institution), you may be liable for tuition at the host institution. 
• Once you apply for cross-registration via the SUNY Cross-registration Portal, you’ll receive updates, messages, additional requirements, etc. via email. You are responsible for responding to and acting on any messages in the portal.

Excluded from the SUNY Cross-registration agreement are: 

1. Instructional arrangements with CUNY or independent/private colleges and universities 
2. Academic programs jointly offered by more than one SUNY campus 
3. SUNY’s statutory colleges at Cornell University and Alfred University  
4. Instructional arrangements between Syracuse University and SUNY College of Environmental Science and Forestry  
5. State-operated branch campuses co-located with a SUNY community college 
6. Study abroad programs 
7. International programs 

To cross-register under this agreement, students must meet the following requirements: 

• You must be a full-time, matriculated student taking at least half of your semester credits at your home institution. 

• The cross-registered course cannot be offered by your home institution. If your home institution offers a comparable course, even if it’s not scheduled during the directed term or time of enrollment, then cross-registration will not be approved. 

• You must have the approval of your home campus. 

• Any Health Center requirements (such as immunizations, records, physical exams, etc.) must be met at both institutions, even if they differ.

• Registration is the responsibility of the student. You must check with the host institution to confirm how they plan to process your form, enrollment, and any necessary additional information or paperwork required to complete the enrollment process. 

• Even if you have the instructor’s permission, you must still go through the host institution’s Registrar’s Office to be officially registered. 

• Home institution students have priority for all courses. This means popular courses may be closed to cross-registered students due to space limitations. 

• Registration dates and deadlines vary by institution. Please check with both institutions to see when you’ll be eligible to register on their campus. 

• Attendance and academic requirements also vary by institution. You are responsible for understanding and adhering to both institution’s rules, even if the calendars don’t align. 

• Your signature on the Hudson/Mohawk Association Cross-registration Form is considered approval for your host institution to automatically send your grades and transcript to your home institution at the end of the semester. 

• You are responsible for notifying the appropriate offices (Registrar, Student Accounts, Financial Aid, etc.) on both campuses if you withdraw from a cross-registered course. Failure to do so could result in a failing grade. 

• Your signature on the Hudson/Mohawk Association Cross-registration Form also indicates your agreement to abide by all regulations imposed by the host institution (such as parking, attendance, library rules, etc.). The host institution may apply rules and regulations to incoming students as it deems necessary (e.g., restrictions on classes based on seat availability). Be sure you are aware of those rules before you cross-register. 

• You are responsible for all course-related fees in excess of tuition (for example: lab fees). 

• Winter terms and summer sessions are not covered by this cross-registration agreement. 

To cross-register under this agreement, please follow these instructions:
 

1. Complete the Hudson/Mohawk Association Cross-registration Form with the help of your advisor. Once you’ve collected all the necessary signatures, send your completed form to [email protected]. 
   
   You and your advisor can use the Transfer Equivalency Database to verify the host institution’s course does not have an exact equivalent at UAlbany. (If there is an equivalent course at UAlbany, you cannot cross-register for that course.) 
   
   If the course doesn’t appear in the database, complete the Undergraduate Post-Matriculation Transfer Credit Form. Send that completed form to [email protected]. 
    
2. UAlbany will review your paperwork and share it with the host institution registrar’s office close to the start of the semester you intend to cross-register. You will receive updates from both offices via your UAlbany email.  
    
3. If you are approved to cross-register, UAlbany will register you for a placeholder class that reflects the number of credits for which you are cross-registered. The host institution will communicate with you regarding registration on their campus. 
    

You must complete these steps no later than the “Last day to add a semester-length course with a permission number,” as listed on UAlbany’s Academic Calendar. 

If you do not complete and return the proper forms, you will not be registered and you will not receive credit for your cross-registered class. 

Full-time graduate students can take elective courses not offered by UAlbany through this cross-registration agreement. This program allows you to individualize your studies while fulfilling the elective parameters of your degree program. 

Cross-registered courses are only acceptable if the credits are applicable as elective credits toward your graduate program of study. Permission from your advisor is required.

To cross-register under this agreement, please follow these instructions:
 

1. Complete the Hudson/Mohawk Association Cross-registration Form with the help of your advisor. Once you’ve collected all the necessary signatures, send your completed form to [email protected]. 
    
2. UAlbany will review your paperwork and share it with the host institution registrar’s office close to the start of the semester you intend to cross-register. You will receive updates from both offices via your UAlbany email.  
    
3. If you are approved to cross-register, UAlbany will register you for a placeholder class that reflects the number of credits for which you are cross-registered. The host institution will communicate with you regarding registration on their campus. 
    

You must complete these steps no later than the “Last day to add a semester-length course with a permission number,” as listed on UAlbany’s Academic Calendar. 

If you do not complete and return the proper forms, you will not be registered and you will not receive credit for your cross-registered class.